During the read of Deep Work, Rules for Focused Success in a Distracted World I came across a few good suggestions.
The book is about focusing on what is important to you and how to make more time working on items that are worth my time and are valuable for the organization.
Tasks can be categorized in Shallow (like e-mail, chat, meetings) and Deep (write a book, determine a strategy). Where Shallow requires less focus and Deep work requires a lot of focus.
The goal of the book is to help getting started on Deep work and spend less time on Shallow work. This does not mean that Shallow work is not allowed or wrong, it is just that Deep work requires more focus and as such is difficult to get started. And Shallow work is less meaningful for organization.
I have created the following diagram to determine what activities fit in which quadrant to determine if this is Shallow work, which should be ignored if I would like to make a bigger meaningful impact to the organization. It helps me to get visible where to spend more time and where to spend less time:
To give a few examples, I filled in the model like this:
The book has a lot of examples where not to spend time on, like Social Media, to get more focus hours. And how to get started. It’s a really good book but I also recognize how difficult it is to execute the practices.